Child Safeguarding Statement

Child Safeguarding Statement – January 2021

Nina Patterson is an artist providing art classes / courses to children (from the age of 4 years), young people and adults. She is registered as a sole trader and provides classes / courses in various locations / premises.

Child Protection Policy Statement

Nina is committed to a child-centred approach to her work with children and young people. She undertakes to provide a safe environment and experience, where the welfare of the child / young person is paramount. Nina primarily adheres to the recommendations of Children First: National Guidelines for the Protection and Welfare of Children, published by the Department of Health and Children.

While there are many aspects to providing visual art education services, the most important objective is the successful delivery of the education model while assuring the safety, protection and care of students and parents.

Nina has developed and put in place a number of key policies, procedures and objectives to enable her to achieve this critical objective. Her approach to child safety, protection and care has been strongly informed by the following key documents:

Guidelines for the Protection and Welfare of Children and Young People in the Arts Sector, published by the Arts Council

Children First: National Guidelines for the Protection and Welfare of Children, published by the Department of Health and Children.

Nina builds child protection and safety measures into everything she does and has specifically implemented procedures covering:

  • Code of behaviour and good practice. Garda vetting, Tusla eLearning module –

Introduction to Children First and First Aid Response.

  • Risk assessment for any potential for harm to a child while attending the service.
  • Reporting of suspected or disclosed abuse. Reporting, Recording Procedures and Policy.
  • Confidentiality Statement.
  • Process to inform parents/primary carers.
  • Complaints and comments.
  • Policy on Privacy.
  • Implementing and review.

This policy is reviewed annually and is due to be reviewed again on 4th January 2022.

           Signed: _________________          Date: _________________

For further information on this Statement, contact Nina Patterson

Code of Behaviour and Good Practice

  • Treat all children and young people equally;
  • Be sensitive and listen to and respect children and young people;
  • Involve children and young people in decision-making, as appropriate;
  • Provide encouragement, support and praise (regardless of ability);
  • Have fun and encourage a positive and open atmosphere;
  • Offer constructive criticism when needed;
  • Treat all children and young people as individuals;
  • Respect a child’s or young person’s personal space;
  • Discuss boundaries on behaviour and related sanctions, as appropriate, with children and young people and their parents / primary carers;
  • Encourage feedback from group;
  • Use age-appropriate teaching aids and materials;
  • Lead by example;
  • Be cognisant of a child’s or young person’s limitations, due to a medical condition for example;
  • Create an atmosphere of trust;
  • Respect differences of ability, culture, religion, race and sexual orientation;
  • Register each child/young person (name, address, phone, special requirements, attendance, emergency contact details);
  • Make parents / primary carers, children / young people aware of the Child Protection Policy and procedures;
  • Plan and be sufficiently prepared, both mentally and physically;
  • Report any concerns to Tulsa and follow reporting procedures;
  • Evaluate work practices on a regular basis;
  • Keep Garda vetting, First Aid Response & Tusla eLearning module certs up to date;
  • Report and record any incidents and accidents;
  • Update and review policies and procedures regularly;
  • Keep parents / primary carers informed of any issues that concern their children;
  • Ensure proper supervision based on adequate ratios according to age, abilities and activities involved.

Reporting of suspected or disclosed abuse. Reporting, Recording Procedures and Policy

As part of Children First: National Guidelines for the Protection and Welfare of Children

Nina is a designated person to contact if there is an issue or concern about any aspect of a child’s or young person’s safety and welfare. It is her responsibility to ensure that child protection procedures are followed. It is also her responsibility to liaise with the Health Service Executive or Gardaí where appropriate.

Nina can be contacted on 087 2977797.

  • The person who expresses the concern would be involved and kept informed;
  • Actions and outcomes would be noted;
  • Records would be kept of all details, including the date, time and people involved in the concern or disclosure and the facts (for example in an incident log).
  • The concern would be discussed with parents / primary carers. Parents, carers would be made aware of a report to the Health Service Executive unless it is likely to put the child/young person at further risk;
  • Nina may contact the Health Service Executive Duty Social Work Department for an informal consultation prior to making a report;
  • Information would be shared on a strictly ‘need to know’ basis (see Confidentiality statement);

The following excerpt from Children First: National Guidelines for the Protection and Welfare of Children (4.3.2 – p.38) shows what would constitute reasonable grounds for concern:

     (i) specific indication from the child or young person that s/he has been abused;

     (ii) an account by a person who saw the child/young person being abused;

     (iii) evidence, such as an injury or behaviour, which is consistent with abuse and unlikely to be caused another way;

     (iv) an injury or behaviour which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse [an example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour];

     (v) consistent indication, over a period of time that a child is suffering from emotional or physical neglect.

As part of Children First: the following information is recorded for the purpose of protection and welfare of children and young people;

  • Daily class log, recording date, attendance, general class information / progress, any class concerns / issues, observations, behavioural issues, actions taken / outcomes.
  • Incident / Accident log (with report where warranted) is kept with details, including the date, time and people involved in the concern.
  • Issue booking forms with contact / consent / allergy / other details where relevant.

Confidentiality Statement

Nina is committed to ensuring peoples’ rights to confidentiality. However, in relation to child protection and welfare she undertakes that:

  • Information will only be forwarded on a ‘need to know’ basis in order to safeguard the child/young person;
  • Giving such information to others for the protection of a child or young person is not a breach of confidentiality;
  • She cannot guarantee total confidentiality where the best interests of the child or young person are at risk;
  • Parents / Primary carers, children and young people have a right to know if personal   information is being shared and/or a report is being made to the Health Service Executive, unless doing so could put the child/young person at further risk;
  • Images of a child/young person will not be taken or used for any reason without the consent of the parent/carer, except where an injury has occurred;
  • Procedures are in place for the recording and storing of information in line with this confidentiality policy.

Process to inform Parents / Primary Carers

Policy Statement on the involvement of Parents / Primary Carers

Nina is committed to being open with all parents / primary carers. She undertakes to:

  • Inform parents / primary carers and schools of all activities and potential activities;
  • Issue booking forms informing / advising parents / primary carers where all class details / information on policies / procedures can be found including the child protection policy;
  • Issue contact/consent forms where relevant;
  • Issue progress sheets at the end of each term;
  • Comply with health and safety practices;
  • Operate child-centred policies in accordance with best practice;
  • Ensure as far as possible that the activities are age-appropriate;
  • Encourage and facilitate the involvement of parent(s), primary carer(s) or responsible  adult(s), where appropriate.

If there are concerns about the welfare of the child/young person, Nina will:

  • Respond to the needs of the child or young person;
  • Where there are child protection and welfare concerns Nina is obliged to pass on information to the Duty Social Worker (in schools) and, in an emergency, the Gardaí;
  • Inform parents / primary carers on an on-going basis unless this action puts the child or young person at further risk;

Complaints and Comments Procedures

Complaints and comments can be made to Nina. Any Verbal complaints will be logged and responded to as soon as they are brought to Nina’s attention. Written complaints will be responded to within 2 weeks.

Privacy Policy

Any personal information provided to Nina will be “processed” (as such terms are defined in the Data Protection Act 1988, as amended by the Data Protection (Amendment) Act 2003) by Nina for the purposes of administration, research, the provision of teaching services, the organisation of events and exhibitions and for the administration of Nina’s statutory obligations under legislation relating to children.

Nina will not disclose this information to third parties for marketing purposes. Nina herself will use this information to provide marketing information. If you do not wish to receive marketing information from Nina just chose this option on booking or phone, email or text and she will supress all marketing communications.

By submitting an application / booking form to Nina you are deemed to consent to the use of such Personal Data for the above purposes.

Implementation and Review

  • Nina recognises that implementation is an ongoing process. She is committed to the  implementation of this Child Safeguarding Statement and the accompanying child safeguarding policies and procedures that support her intention to keep children / young people safe from harm while availing of her art class service.
  • This Statement will be reviewed every year or as soon as practicable after there has been a material change in any matter to which the statement refers.
  • This statement has been published on the service website and contact details for this are displayed on all booking forms. It is readily accessible to parents and guardians on  A copy of this Statement will be made available to Tusla if requested.